Organization of Documentation
Each provider is free to organize their documentation in the manner it deems proper. However, DCFS requires an organization of the child's file (type and forms sequence) and also you must have its own daycare forms.Note, that the organization of the documentation is the first step in analyzing any situation of your business and will enable you to be eligible for certain credits in the quality system implemented by Action for Children.
Below, we propose an accepted way to organize all your documentation:
State forms (DCFS)
Daycare's own forms
Others documents
Received Document Files
State payments of financial aid
State payments of the food program
State assistance report (food program, yellow paper, no internet)
Others documents
Files of Active Internal Documents
Arrival and departure record (control)
Parent’s co-payment
Training (yearly updated)
Certificate of the accreditations
License renewals
Finance control
Others documents
Files of Passive Internal Documents
Topics of aid programs
Topics of accreditations
Training
Others documents